GLENDORA COUNCIL MINUTES NOVEMBER 19, 2002

NOVEMBER 19, 2002 (Special) PAGE 3

2. WORKSHOP

2A FEE STUDY WORKSHOP – DISCUSSION AND DIRECTION TO STAFF

REGARDING COST OF SERVICES STUDY

Leisure and Cultural Services (Table 3)

Mr. Johnson said the market plays a larger role in setting fees for leisure and cultural services. In most cases, RCS recommends setting the fees at the current level. RCS is asking for Council direction. As an example, Mr. Johnson said the fees for Adult Sports currently recover approximately one-third of the actual cost. Staff has indicated that Adult Sports would not take a fee increase and still keep the current service level.

Mr. Johnson said cities throughout the State do not typically recover costs for leisure and cultural services. If fees for these programs are set to recoup 100% cost recovery, the program might die.

J. Henderson, Director of Community Services, said the City does not charge less than other cities in the area.

Councilmember Herman said leisure and cultural services are all about what this community is and Council should not disrupt these programs.

Motion was made by Councilmember Hamlow and seconded by Councilmember Herman to instruct staff to prepare a resolution that implements the percent recovery for items shown in Table 3 (Leisure and Cultural Services) on Page 48 of the Cost of Services Study. The motion failed to carry 2-3 as follows: AYES: Hamlow, Herman; NOES: Mouw, Conway, Clifford; ABSENT: None.

Motion was made by Councilmember Clifford and seconded by Mayor Pro Tem Conway to instruct staff to prepare a resolution that implements 100% recovery for items in Table 3 (Leisure and Cultural Services) on Page 48 of the Cost of Services Study. The motion failed to carry 2-3 as follows: AYES: Conway, Clifford; NOES: Mouw, Hamlow, Herman; ABSENT:None.

Mayor Mouw said he voted in opposition to the first motion because he is opposed to increasing rental costs for City-owned recreational buildings.

At Mayor Pro Tem Conway’s inquiry, Mr. Henderson said the buildings are currently booked for wedding receptions, etc.

At Councilmember Hamlow’s inquiry regarding Ballfield Usage, Mr. Johnson said RCS has determined the usage of ballfields, including the time that a ballfield is not rented but is available for use. The maintenance cost for these ballfields has been allocated an appropriate percentage based on usage. The overwhelming amount of ballfield usage is for general walkons.

The biggest cost is for lights and that cost is not recovered with the current fee schedule. The City is paying for electricity to support general walk-ons, private leagues, travel leagues, Glendora High School girls baseball and softball, etc.
_{NOTE: $169,000.00 is budgeted in 2003 for lights!}

Motion was made by Mayor Mouw and seconded by Mayor Pro Tem Conway to instruct staff to prepare a resolution that implements the existing fee schedule for items in Table 3 (Leisure and Cultural Services) on Page 48 of the Cost of Services Study, except that 100% cost recovery for lights should be implemented.

Councilmember Hamlow said he would vote against the motion if it includes youth leagues.

Councilmember Clifford said he would have supported Councilmember Hamlow’s original motion if it had increased cost recovery for Adult Sports from 33% to 75%.

Mayor Mouw withdrew his motion.

Mr. Johnson said a 75% cost recovery would increase the fee for men’s softball from $335 per team to $750 per team. Mr. Henderson said there would not be participation if fees were increased that much.

Councilmember Clifford suggested a 50% cost recovery for Adult Sports.

Motion was made by Councilmember Hamlow and seconded by Councilmember Herman to instruct staff to prepare a resolution that implements the percent recovery for items shown in Table 3 (Leisure and Cultural Services) on Page 48 of the Cost of Services Study, subject to increasing cost recovery for Adult Sports from 33% to 50% and subject to implementing 100% cost recovery for lights. The motion carried 4-1 as follows: AYES: Conway, Clifford, Hamlow, Herman; NOES: Mouw; ABSENT: None.